Guide
Connecting Your Printer to Wi-Fi & Bringing It Online
Learn how to connect your printer to Wi-Fi, avoid common setup issues, and keep it online. A clear, brand-neutral guide with practical tips.
By Device Hub Cares · Last updated: 17 August 2025
1) Quick Checks
- Printer is powered on, paper loaded, covers closed.
- Place it within Wi-Fi range (same room/next room to router).
- Note your Wi-Fi name (SSID) and password.
- Your laptop/phone is already connected to the same Wi-Fi.
Printers often connect better to the 2.4 GHz band rather than 5 GHz.
2) Connect the Printer
- Open the printer’s Wireless or Network menu.
- Select Wi-Fi Setup or Wireless Setup Wizard.
- Pick your Wi-Fi name and enter the password.
- Wait for a confirmation message or Wi-Fi light.
3) Add Printer to Your Device
On Windows
Go to Settings → Bluetooth & devices → Printers, click Add device and select your printer.
On macOS
Open System Settings → Printers & Scanners, press +, choose your printer, and confirm.
4) Run a Test Print
Print a sample page to confirm your setup. If it works, your printer is ready for everyday use.
5) Fixing “Offline” Issues
- Ensure both printer and device are on the same Wi-Fi.
- Set the correct default printer in settings.
- Clear old print jobs from the queue.
- Restart the printer and router if needed.
6) Prevention Tips
- Keep printer within good Wi-Fi range.
- Use a stable Wi-Fi SSID and password.
- Leave printer in low-power mode so devices detect it quickly.